Section Four. Quorum. For meetings of the full SHAC, a quorum shall be the majority of the
current membership. Meetings may still be held without a quorum for purposes of presentations
or discussion. However, no actions or voting may take place without a quorum.
Section Five. Attendance. Member attendance shall be monitored by the Coordinator and chair of
the SHAC Governance Committee, who shall work with members to try and resolve any
attendance problems. Non-attendance for three unexcused meetings within a one-year period
may result in removal by the Coordinator. Members are encouraged to contact the Coordinator if
they know they cannot attend a meeting. The Coordinator shall determine whether absences are
excused.
Section Six. Attendance Via Teleconference. Members may virtually participate in meetings
through various means, to the extent they are readily available to the Coordinator. Members in
attendance via teleconference may vote.
Section Seven. Decision-making. Members shall attempt to reach decisions by consensus.
However, if a clear consensus cannot be obtained, members shall reach a decision by majority
vote. Proxy voting shall not be permitted.
Section Eight. Email Voting and Polling. In lieu of a meeting, from time to time the Coordinator
and Chair may request members to vote or take a poll on a certain matter via email. However,
this should not be a common practice.
Section Nine. Agendas. Agendas shall be provided for all full SHAC meetings, and posted on the
SHAC website at least 72 hours in advance of meetings. Agenda items shall normally be
determined by the Executive Committee. However, a majority of the SHAC may vote to place an
item on an upcoming agenda. In addition, if the Executive Committee has already met, items
subsequently determined by the district administration to be of an urgent nature may be placed
on the agenda by the SHAC Coordinator in consultation with the Chair.
Section Ten. Minutes. The Coordinator shall ensure that minutes are kept for all regular SHAC
meetings. Minutes are records of meeting highlights and are not intended to provide a high level
of detail. At a minimum, minutes shall include: attendance of members, staff, and visitors; the
time the meeting was called to order and adjourned; the outcome of any votes or other actions;
and a brief synopsis of the meeting proceedings. Minutes for regular meetings shall be approved
by the SHAC and posted on the SHAC website.
Article IV: Membership
Section One. Membership Criteria. Membership of the SHAC will strive to reflect the
geographic, ethnic, gender, disability, and economic diversity of the district. The SHAC will
consist of no more than 21 members and no fewer than 11 members. The membership
composition of the SHAC shall comply with the following:
A. Parents must be a custodial parent or guardian of a student currently enrolled in a
district school. Parents may not also be employees of the district.